These rooms are maintained in part by those who use them. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Reservations will include a 15 minute set up and clean up. Leave a GPC for the class or exam following. Non-UT Login UT Login EMS allows you to manage your program details: Please call SSB Management at 512-232-2890 if supplies needs to be restocked. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. The University of Texas at Austin, Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. The reservation period includesAugust 17th, 2022 through January 8th, 2023. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. If your room is not open, contact Facilities Service Center line at 471-2020. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Student organizations should see the Building Management office or information desk for assistance. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. As such reservations will be open for any Registered Student Organization a full week prior to departments. 2.122 Convocation Center. Food is only allowed in POB if catered from O's Campus Cafe. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. My organization is not listed under the clients, what do I do? A recurring room request is limited to two hours blocks per week. Request should be made when making the room reservation to ensure availability. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Click here to reserve space. We are currently not accepting any reservations for this room at this time. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Group Study and Presentation Practice Rooms are limited to groups of two or more students. engr education and research center (eer - 0223) 2501 speedway, austin, tx 78712 and returned back to their original locations to prepare for the next conference. This room does not have a door for privacy. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. Departments and RSOsmustfurnish their own laptop. Decorations are fine but with certain parameters. Supplies for meeting rooms may be found in the SSB Management Office. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. [email protected]://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA ITS staff may not be immediately available to provide support during an event. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. For further details please contact 512-475-7739 or read our policies and procedures section 5.2 for further information on advertising. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. The room has 12-16 seats and is available to the UT Community. PO Box 7216, Austin TX 78713-7216. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. This means that the time of your event is outside the determined building hours. College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. Only GPCs reserved through our system will be unlocked. The form can be downloaded from Box. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. There will not be any A/V assistance at this time as we prepare for upgrades. Capacity: 231 - Media: full media console. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). Does this mean that events are not allowed to have guest speakers? STAY INFORMED Engineering Education and Research Center (EER) 2501 Speedway, Austin, TX 78712 Upcoming Events Paid Brain Computer Interface study The building manager will clean and maintain the check-out of tablecloths. Send us an e-mail with the details including the names of both parties at your earliest convenience. What kind of space are you looking for? How do I advertise for my event in the WCP? NO. After hours, see the students at thefirst floor Information Desk. Request from another Library (Interlibrary Loan), Last Updated: Wednesday, March 1, 2023 9:31am. Priority is given to FAC building occupants. Please note that all SSB meeting rooms are self-serve. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. Permanent SSB building occupants Registered student organizations (RSOs) Are there any restrictions on the dance rehearsal space? The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. This system is more intuitive and mobile friendly. If interested in a building tour please contact our hospitality desk at 512-475-7739. Our office does not have linens or decorations for events in the WCP. Office of Research Support and Compliance (RSC). For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or [email protected]. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. College of Communication There are many reasons why your room is not showing up. Browse Policies How To Reserve Study Rooms If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. Why do I get the Conflicts with another booking message? In addition to this, the WCP food Waiver and EHS form is required. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. The University Unions catering is the buildings preferred caterer. 30 minutes) so adjust accordingly. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or [email protected]. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. The Creekside Residence Hall Lawn Amplified Sound Area is the area bounded by Dean Keeton Street on the north, by Waller Creek on the east and south, and by San Jacinto Boulevard on the west and south. Do I need to come into the office to make a reservation? Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. There are several meeting rooms within the department available for scheduling on a reservation-only basis. Furniture or food is not allowed in the dance rehearsal room. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. Please refer to our policies and procedures section 5.1 for further information on decorations. Our new reservation software is now live! Below are the links to the forms that need to be filled out in order to reserve a room. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Office of the Registrar If it is showing as "web request," your reservation is still pending. If someone else is in the room you reserved, gather information about the identity of the other person or group so that we can research the problem afterwards. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Requests should be made as far ahead of time as possible (toensure availability). Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. Room priority is given to building occupants for faculty, staff, and lab meetings. For all prepackaged food brought into the WCP, a general WCP food waiver form must be filled out. Yes. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. Fine Arts AV Support Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Are there any parameters on reserving the Black Box Theater? Reservations are limited to 4 hours total per EID per week. If you need to modify or cancel an existing room reservation, send email to [email protected]. If so, you will need to download and install this app to use AirMedia. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Please log in with your UT EID email address (example: [email protected]). Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email [email protected] any cancellations or changes as soon as possible via email or at (512) 471-7593. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. Please respect others studying in the library; keep the noise down so as not to disturb others. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. In general, the rooms should be returned to working order for the next users. Read about members of our diverse and distinguished alumni community. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. Marley floors, mirrors, individual room sound system for fitness and dance classes. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. [email protected] questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 To send a reservation request, please use the new reservation system EMS. See a complete listing of room descriptions, including furniture and equipment. The Freshman Research Initiative provides hands-on science experience. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 [email protected] Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY [email protected] Office: (512) 529-5711 William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. Projector, Media Console, Doc Cam, Classroom. You should be prompted to log in with your EID and password (and DUO). This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. For assistance please visit their website. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. No exceptions will be made. indoor space or The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. 790 fixed seats in orchestra level and 360 in balcony. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). Library group study rooms are NOT available for class meetings, review sessions or extended office hours. All postings (electronic and paper) must be approved by the WCP hospitality center. Dance studio, hardwood floors, and mirrors. No. All others will be declined. 3 moveable tables on wheels, 10 chairs, extra chairs in room. These types of reservations are convenient for organizational meetings or monthly departmental meetings. The hall also houses the countrys largest tracker organ. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. George I. Sanchez Building (SZB) Northeast Plaza, Graduate School of Business (GSB) North Plaza, Tables With Umbrellas, Chairs, Sun Loungers, Volleyball, Basketball, Benches, Bike Racks, Trash/Recycling Bins, Honors Quad Courtyard, between 4 residence halls: Littlefield (LTD), Blanton (BLD), Andrews (AND), and Carothers (CRD), University Housing and Dining Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: [email protected]. This room in the North Tower has 16 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Space is currently not reservable due to construction. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. A group that is more than 15 minutes late forfeits the reservation. EMS Software is a room scheduling platform with an online reservation request portal. What do I do if I do not see my name under the contact list? Attn: Room Scheduling When making these requests please note that the system will show you what days the rooms are available. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. Please submit forms a minimum of two weeks prior to the event. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Login using your UT EID. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. [email protected]://liberalarts.utexas.edu/laits/services/classroom-support/index.p, BIO, GDC, GEA, PAI, PMA, WEL Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.ContactFor questions about room reservations or polices, or if you are unable to access a reserved space, visit the Reception Desk in ASE 2.200A or send an email to [email protected], The University of Texas at Austin document.write(new Date().getFullYear()) | Privacy Policy | Web Accessibility. 3.134 Conference Room. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email [email protected]. Failure to do so may hinder future reservation requests. 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